1 April 2013 Hawaii Section EXCOM Meeting

                                   Details

Location: Zippy's Restaurant on Vineyard

Date/Time: 5:30 pm 1 April 2013

Attendees:

John Camery, Section Chair, presiding

David Morse, PACE and Computer Society Chapter Chair

John Borland, Nominations Chair

John Imperial, Computer Society Chapter Vice Chair

Matthew Inouye, Student Representative

Joshua Rivera, Student Representative

Kishore Erukuapati, Secretary

Al Toda

                                                   Official Minutes

   John Borland, our nominations chair, reported that we have a candidate for the position of secretary.  We voted to affirm Kishore Erukuapati's appointment as acting secretary until our elections in December.  He will study the requirements of the position at the Center for Leadership Excellence (CLE) on the IEEE website and assume the duties at our next EXCOM meeting.

    We discussed various administrative and procedural issues relating to financial matters, awards and the elections. We need to find candidates for the election, esp., since the current officers are approaching the new term limits enacted last fall.  We discussed the new financial tool, Netsuite, which is now required for financial reporting in order to get the rebate.  Our compliance/reporting requirements have been met for 2012, so the section will be getting its rebate.  Grant Torigoe brought up that he had not yet been reimbursed for the expense of the table at the Awards Banquet. We need our treasurer take care of this.  We nominated the UH Manoa Student Branch for the award, "Best Large Student Branch" since large is now defined as more the 25 members.  Originally, we thought it was more than 100. This means that they will be competing against Stanford which is mostly grad students.

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     We have two members who are interested Senior Member Elevation.  We need senior members to step forward who are willing to work with them to provide the required recommendations.  We would like to schedule a Senior Elevation Event. We also discussed the need for professionals to attend our Business Card Exchange at UH-Manoa on 17 April and talk with the students.  We want to encourage members to come to the event and to invite others. The student representatives agreed to put up posters on Campus advertising the event.  Our Computer Society Chapter is holding a meeting on 15 April with a talk on mobile apps. The Oceanic Engineering Chapter is holding the MATE ROV 2013 Underwater Robotic Challange 3-4 May.

     If there are any other matters that need to be added to minutes, please let me know.